Privacy Statement

Our aim with the following Privacy Statement is to inform you about the types of your personal data (hereinafter also referred to as "Data") that we process, the purposes of this processing and the scope of this processing. The Privacy Statement applies to all processing of personal data carried out by us, both within the context of providing our services and in particular also on our websites, in mobile applications as well as within external online presences, such as our social media profiles (hereinafter collectively referred to as "Online Offer").

The terms used are not gender-specific.

As at: June 10, 2021
 

Nanotec Electronic GmbH & Co. KG
Kapellenstr. 6
85622 Feldkirchen (Germany)

Authorized representatives: Benno Wimmer, Stephan Huber, Dr. Christian Hainzlmaier.

E-mail: [email protected] 
Phone: +49 089 900 686-0
Imprint: www.nanotec.de

Nanotec Electronic GmbH & Co. KG
Data Protection Officer
Kapellenstr. 6
85622 Feldkirchen (Germany)

E-mail: [email protected]
Phone: +49 170 9663648
 

The following overview summarizes the types of data processed and the purposes of their processing and makes reference to the data subjects.

Types of Data processed

  • Event data (Facebook) ("event data" is data that may be transmitted by us to Facebook, e.g., via the Facebook pixel (via apps or other means), and relates to individuals or their actions; the Data include, for example, information about visits to websites, interactions with content, functions, app installations, product purchases, etc.; the event data is processed for the purpose of creating target groups for content and advertising information (custom audiences), event data do not include the actual content (e.g., written comments), any login information or any contact information (i.e., no names, e-mail addresses or phone numbers). Event data is deleted by Facebook after a maximum of two years, the target groups formed from the Data are deleted with the deletion of our Facebook account).
  • Inventory data (e.g., names, addresses).
  • Applicant data (e.g., personal details, postal and contact addresses, the documents associated with the application and the information contained therein, e.g., cover letter, curriculum vitae, certificates, as well as other information provided in relation to a specific position or voluntarily by applicants regarding themselves or qualifications).
  • Content data (e.g., entries in online forms).
  • Contact data (e.g., e-mail, telephone numbers).
  • Meta/Communication data (e.g., device information, IP addresses).
  • Usage data (e.g., websites visited, interest in content, access times).
  • Contract data (e.g., subject matter of contract, term, customer category).
  • Payment data (e.g., bank details, invoices, payment history).
     

Special categories of personal data

  • Health data (Article 9 (1) GDPR).
     

Categories of data subjects

  • Employed persons (e.g., staff, applicants, former employees).
  • Applicants.
  • Business and contract partners.
  • Prospects.
  • Communication partners.
  • Customers.
  •  Users (e.g., website visitors, users of online services).
     

Purposes of processing

  • Assessment of creditworthiness and credit rating.
  • Provision of our online offer and user-friendliness.
  • Conversion measurement (measurement of the effectiveness of marketing measures).
  • Application procedure (establishment and possible subsequent implementation as well as possible subsequent termination of the employment relationship).
  • Office and organizational procedures.
  • Content delivery network (CDN).
  • Direct marketing (e.g., by e-mail or post).
  • Target group formation.
  • Marketing.
  • Contact requests and communication.
  • Profiles with user-related information (creation of user profiles).
  • Remarketing.
  • Reach measurement (e.g., access statistics, recognition of returning visitors).
  • Security measures.
  • Provision of contractual services and customer service.
  • Administration and response to inquiries.
  • Target group formation (determination of target groups relevant for marketing purposes or other output of content).
     

Automated decisions in individual cases

  • Credit information (decision based on a credit check).

Below you will find an overview of the legal bases of the GDPR on which we base the processing of personal data. Please note that in addition to the provisions of the GDPR, national data privacy regulations may apply in your and/or our country of residence or domicile. Should more specific legal bases be relevant in individual cases, we will inform you of these in the Privacy Statement.

  • Consent (Article 6 Para. 1 Sentence 1 Letter a GDPR) - The data subject has given consent to the processing of his or her personal data for one or more specific purposes.
     
  • Contract performance and pre-contractual inquiries (Article 6 Para. 1 Sentence 1 Letter b GDPR) - The processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
     
  • Legal obligation (Article 6 Para. 1 Sentence 1 Letter c GDPR) - Processing is necessary for compliance with a legal obligation to which the controller is subject.
     
  • Legitimate interests (Article 6 Para. 1 Sentence 1 Letter f GDPR) - Processing is necessary to protect the legitimate interests of the controller or a third party, unless such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require the protection of personal data.
     
  • Application procedure as a pre-contractual and/or contractual relationship (Article 9 Para. 2 Letter b GDPR) - Insofar as special categories of personal data within the meaning of Article 9 Para. 1 GDPR (e.g., health data, such as severely disabled status or ethnic origin) are requested from applicants as part of the application procedure, so that the Controller or the data subject is able to exercise the rights conferred to him or her under labor law and social security and social protection legislation and fulfill his or her obligations in this regard, these Data are processed in accordance with Article 9 Para. 2 Letter b GDPR, in the case of protecting vital interests of the applicants or other persons in accordance with Article 9 Para. 2 Letter c GDPR or for the purposes of preventive or occupational medicine, for the assessment of the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services in accordance with Article 9 Para. 2 Letter h GDPR. In the case of a disclosure of special categories of Data based on voluntary consent, the processing of these Data is based on Article 9 Para. 2 Letter a GDPR.
     

National data privacy regulations in Germany:
In addition to the data privacy regulations of the General Data Protection Regulation, national regulations on data privacy apply in Germany. These include, in particular, the Act on Protection against Misuse of Personal Data in Data Processing (Federal Data Protection Act - BDSG). In particular, the BDSG contains special provisions on the right to information, the right to erasure, the right to object, the processing of special categories of personal data, processing for other purposes and transmission, as well as automated decision-making in individual cases, including profiling. Furthermore, it regulates data processing for purposes of the employment relationship (Section 26 BDSG), in particular with regard to the establishment, implementation or termination of employment relationships as well as the consent of employees. In addition, state data protection laws of the individual federal states of Germany may apply.

We take appropriate technical and organizational measures to ensure a level of protection appropriate to the risk in accordance with the legal requirements, taking into account the state-of-the-art technology, the implementation costs and the nature, scope, circumstances and purposes of the processing, as well as the different probabilities of occurrence and the extent of the threat to the rights and freedoms of natural persons.

The measures include, in particular, safeguarding the confidentiality, integrity and availability of Data by controlling physical and electronic access to the Data as well as access, input, transfer, safeguarding of availability and separation in relation thereto. Furthermore, we have established procedures to ensure the exercise of data subjects' rights, the deletion of Data, and responses to the endangerment of the Data. In addition, we take into account the protection of personal data when we develop and/or select hardware, software and procedures in accordance with the principle of data privacy, through technology design and through data privacy-friendly default settings.

Shortening of the IP address:
If IP addresses are processed by us or by the service providers and technologies we use and the processing of a complete IP address is not required, the IP address is shortened (also referred to as "IP masking"). In this process, the last two digits or the last part of the IP address are removed after a point and/or replaced by placeholders. The shortening of the IP address is intended to prevent or significantly complicate the identification of a person by means of their IP address.

SSL encryption (https):
To protect your Data transmitted via our Online Offer, we use SSL encryption. You can recognize such encrypted connections by the prefix https:// in the address bar of your browser.
 

In the course of our processing of personal data, the Data may be transferred to or disclosed to other entities, companies, legally independent organizational units or persons. The recipients of these Data may include, for example, service providers commissioned with IT tasks or providers of services and content that are integrated into a website. In such cases, we observe the legal requirements and, in particular, conclude corresponding contracts or agreements with the recipients of your Data that serve to protect your Data.

Data transfer within the group of companies:
We may transfer personal data to other companies within our group of companies or grant them access to these Data. Insofar as this transfer is for administrative purposes, the transfer of Data is based on our legitimate corporate and business interests or takes place where it is necessary for the fulfillment of our contract-related obligations or where there is consent from the data subjects or legal permission.

Transfer of Data within the organization:
We may transfer or provide access to personal data to other entities within our organization. Where this transfer is for administrative purposes, the transfer of Data is based on our legitimate business and operational interests or is performed where it is necessary to fulfill our contract-related obligations or where there is consent from the data subjects or legal permission.
 

If we process Data in a third country (i.e., outside the European Union (EU), the European Economic Area (EEA)) or the processing takes place in the context of the use of third-party services or the disclosure or transfer of Data to other persons, entities or companies, this will only be done in accordance with the legal requirements. 

With the exception of express consent or a contractually or legally required transfer, we only process or have Data processed in third countries with a recognized level of data protection, a contractual obligation by means of so-called standard protection clauses of the EU Commission, or where certifications or binding internal data protection regulations exist (Articles 44 to 49 GDPR, information page of the EU Commission: https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection_de).
 

Cookies are text files that contain Data from visited websites or domains and are stored by a browser on the user's computer. A cookie is primarily used to store information about a user during or after his/her visit within an online offer. The information stored may include, for example, language settings on a website, login status, a shopping cart, or the point at which a video was watched. The term “cookies” also covers other technologies that perform the same functions as cookies (e.g., when user information is stored using pseudonymous online identifiers, also known as "user IDs").

The following cookie types and functions are distinguished:

  • Temporary cookies (also: Session cookies): Temporary cookies are deleted at the latest after a user has left an online offer and closed his/her browser.
  • Permanent cookies: Permanent cookies remain stored even after the browser is closed. In this way the login status can be saved or preferred content can be displayed directly when the user visits a website again. Likewise, the interests of users that are used for reach measurement or marketing purposes can be stored in such a cookie.
  • First-party cookies: We set first-party cookies ourselves.
  • Third-party cookies: Third-party cookies are mainly used by advertisers (so-called third parties) to process user information.
  • Necessary (also: essential or absolutely necessary) cookies: Cookies may be absolutely necessary for the operation of a website (e.g., to store logins or other user entries or for security reasons).
  • Statistics, marketing and personalization cookies: In addition, cookies are usually also used in the context of range measurement and when a user's interests or behavior (e.g., viewing certain content, using functions, etc.) on individual websites are stored in a user profile. Such profiles are used, for example, to show users content that matches their potential interests. This process is also referred to as "tracking", i.e., tracking the potential interests of users. Insofar as we use cookies or "tracking" technologies, we will inform you separately in our Privacy Statement or in the context of obtaining consent.

Notes on legal bases:
The legal basis on which we process your personal data using cookies depends on whether we ask you for consent. If this is the case and you consent to the use of cookies, the legal basis for the processing of your Data is the declared consent. Otherwise, the Data processed with the help of cookies are processed on the basis of our legitimate interests (e.g., in the commercial operation of our online offer and the improvement thereof) or, if the use of cookies is necessary to fulfill our contractual obligations.

Storage period:
Unless we provide you with explicit information about the storage period of permanent cookies (e.g., in the context of a so-called cookie opt-in), please assume that the storage period can be up to two years.

General information on revocation and objection (opt-out):  
Depending on whether the processing is based on consent or legal permission, you have the option at any time to revoke any consent given or to object to the processing of your Data by cookie technologies (collectively referred to as "opt-out"). You can initially declare your objection through your browser settings, e.g., by deactivating the use of cookies (whereby this may also restrict the functionality of our online offer). An objection to the use of cookies for online marketing purposes can also be declared by means of various services, particularly in the case of tracking, via the websites https://optout.aboutads.info and https://www.youronlinechoices.com/. In addition, you can obtain further information on how to object within the framework of the information provided about the service providers and cookies used.

Processing of cookie data based on consent:
We use a cookie consent management procedure under which users' consents to the use of cookies, and/or to the processing operations and providers mentioned in the cookie consent management procedure, can be obtained and managed and revoked by users. In this case, the declaration of consent is stored so that it does not have to be requested repeatedly and the consent can be proven in accordance with the legal obligation. The storage can take place on the server side and/or in a cookie (so-called opt-in cookie, and/or with the aid of comparable technologies) in order to be able to assign the consent to a user or their device. Subject to individual information on the providers of cookie management services, the following information applies: The duration of the storage of consent can be up to two years. Here, a pseudonymous user identifier is formed and stored with the time of consent, information on the scope of consent (e.g., which categories of cookies and/or service providers), as well as the browser, system, and end device used.

  • Types of Data processed: Usage data (e.g., web pages visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
  • Data subjects: Users (e.g., website visitors, users of online services).
  • Legal bases: Consent (Article 6 Para. 1 Sentence 1 Letter a GDPR), legitimate interests (Article 6 Para. 1 Sentence 1 Letter f GDPR).

We process Data of our contractual and business partners, e.g., customers and interested parties (collectively referred to as "Contractual Partners") in the context of contractual and comparable legal relationships as well as related measures and in the context of communication with Contractual Partners (or pre-contractually), e.g., to answer inquiries.

We process these Data in order to fulfill our contractual obligations, to safeguard our rights and for purposes of the administrative tasks associated with this information as well as for business organization. Within the framework of applicable law, we only disclose the Data of Contractual Partners to third parties to the extent that this is necessary for the aforementioned purposes or to fulfill legal obligations or with the consent of the data subjects (e.g., to participating telecommunications, transport and other auxiliary services as well as subcontractors, banks, tax and legal advisors, payment service providers or tax authorities). The Contractual Partners are informed about further forms of processing, e.g., for marketing purposes, within the scope of this Privacy Statement.

We inform the Contractual Partners which Data are required for the aforementioned purposes before or in the course of the Data collection, e.g., in online forms, by means of special designation (e.g., colors) or symbols (e.g., asterisks or similar), or in person.

We delete the Data after the expiry of statutory warranty and comparable obligations, i.e., generally after 4 years, unless the Data is stored in a customer account, i.e., for as long as it has to be kept for legal archiving reasons (e.g., for tax purposes, generally 10 years). We delete Data disclosed to us by the Contractual Partner in the context of an order in accordance with the specifications of the order, generally after the end of the order.

Insofar as we use third-party providers or platforms to provide our services, the terms and conditions and privacy statements of the respective third-party providers or platforms shall apply in the relationship between the users and the providers.

Customer account:
Contractual Partners can create an account within our Online Offer (e.g., customer or user account, in short "Customer Account"). If registration of a Customer Account is required, Contractual Partners will be advised of this and the information required for registration. The Customer Accounts are not public and cannot be indexed by search engines. Within the scope of registration and subsequent logins and uses of the Customer Account, we store the IP addresses of customers together with the access times in order to be able to prove the registration and prevent any misuse of the Customer Account.

If customers have terminated their Customer Account, the Data relating to the Customer Account will be deleted, unless the retention thereof is required for legal reasons. It is the responsibility of the customer to back up their Data when he/she terminates the Customer Account.

Shop and e-commerce:
We process the Data of our customers to enable them to select, purchase and/or order the selected products, goods and related services, as well as for payment and delivery or execution thereof. If necessary for the execution of an order, we use service providers, in particular postal, forwarding agents and shipping companies, to carry out the delivery, or execution vis-à-vis our customers. For processing payment transactions, we use the services of banks and payment service providers. The required information is identified as such in the order or comparable purchase process and includes the information required for delivery and/or provision and billing, as well as contact information, so that any queries can be addressed.

Project and development services:
We process the Data of our customers as well as clients (hereinafter uniformly referred to as "Customers") in order to enable them to select, acquire or commission the selected services or works as well as related activities and for the payment and provision or execution or performance of these.

The required information is identified as such within the framework of concluding the commission, order or comparable contract and includes the information required for the provision of services and billing as well as contact information in order to be able to address any queries. Insofar as we obtain access to information pertaining to end-customers, employees or other persons, we process this in accordance with the legal and contractual requirements.

Technical services:
We process the Data of our customers as well as clients (hereinafter uniformly referred to as "Customers") in order to enable them to select, acquire or commission the selected services or works as well as related activities and for the payment and provision or execution or performance of these.

The required information is identified as such within the framework of concluding the commission, order or comparable contract and includes the information required for the provision of services and billing as well as contact information in order to be able to address any queries. Insofar as we obtain access to information pertaining to end-customers, employees or other persons, we process this in accordance with the legal and contractual requirements.

  • Types of Data processed: Inventory data (e.g., names, addresses), payment data (e.g., bank details, invoices, payment history), contact data (e.g., e-mail, telephone numbers), contract data (e.g., subject matter of contract, term, customer category), usage data (e.g., websites visited, interest in content, access times), meta/communication data (e.g., device information, IP addresses).
  • Data subjects: Interested parties, business and Contractual Partners, Customers.
  • Purposes of processing: Providing contractual services and customer service, contact requests and communications, office and organizational procedures, managing and responding to requests, security measures.
  • Legal bases: Contract performance and pre-contractual inquiries (Article 6 Para. 1 Sentence 1 Letter b GDPR), legal obligation (Article 6 Para. 1 Sentence 1 Letter c GDPR), legitimate interests (Article 6 Para. 1 Sentence 1 Letter f GDPR).
     

Within the framework of contractual and other legal relationships, on the basis of legal obligations or otherwise on the basis of our legitimate interests, we offer data subjects efficient and secure payment options and use other service providers in addition to banks and credit institutions for this purpose (collectively "Payment Service Providers").

The Data processed by the Payment Service Providers include inventory data, e.g., name and address, bank data (e.g., account numbers or credit card numbers), passwords, TANs and checksums, as well as the information relating to contracts, amounts and recipients. The information is required in order to perform the transactions. However, the Data entered are processed only by the Payment Service Providers and stored by them. That means we do not receive any account or credit card-related information, but only information with confirmation or negative information of the payment. Under certain circumstances, the Data may be transmitted by the Payment Service Providers to credit agencies. The purpose of this transmission is to check identity and creditworthiness. For more information on this, please refer to the general terms and conditions and the privacy statements of the Payment Service Providers.

The terms and conditions and privacy statements of the respective Payment Service Providers apply for the payment transactions and can be accessed via the respective websites and/or transaction applications. Please refer to these also for further information and the assertion of opt-out rights, rights of access information and other data subject rights.

  • Types of Data processed: Inventory data (e.g., names, addresses), payment data (e.g., bank details, invoices, payment history), contract data (e.g., subject matter of contract, term, customer category), usage data (e.g., websites visited, interest in content, access times), meta/communication data (e.g., device information, IP addresses).
  • Data subjects: Customers, prospects.
  • Purposes of processing: Provision of contractual services and customer service.
  • Legal bases: Contract performance and pre-contractual inquiries (Article 6 Para. 1 Sentence 1 Letter b GDPR), legitimate interests (Article 6 Para. 1 Sentence 1 Letter f GDPR).
     

Services used and service providers:

If we make advance payments or enter into comparable economic risks (e.g., when ordering on account), we reserve the right to obtain identity and creditworthiness information for the purpose of assessing the credit risk on the basis of mathematical and statistical procedures from service companies specializing in this area (credit agencies) in order to protect our legitimate interests. 

The information received from the credit agencies on the statistical probability of a payment default is processed by us within the context of an appropriate discretionary decision on the establishment, implementation and termination of the contractual relationship. We reserve the right to refuse payment on account or other advance performance in the event of a negative credit check result.

The decision as to whether we make advance payments is made solely on the basis of an automated decision in the individual case, which is made by our software on the basis of the information from the credit agency, in accordance with Article 22 of the GDPR.

If we obtain express consent from Contractual Partners, the legal basis for the credit report and the transmission of the Customer's Data to the credit agencies is the consent. If no consent is obtained, the credit information is provided on the basis of our legitimate interests in the security against default of our payment claims.

  • Types of Data processed: Inventory data (e.g., names, addresses), payment data (e.g., bank details, invoices, payment history), contact data (e.g., e-mail, telephone numbers), contract data (e.g., subject matter of contract, term, customer category).
  • Data subjects: Customers, prospects.
  • Purposes of processing: Assessment of creditworthiness and credit rating.
  • Legal bases: Consent (Article 6 Para. 1 Sentence 1 Letter a GDPR), legitimate interests (Article 6 Para. 1 Sentence 1 Letter f GDPR).
  • Automated decisions in individual cases: Credit information (decision based on a credit check).
     

Services used and service providers:

In order to provide our Online Offer securely and efficiently, we use the services of one or more web hosting providers from whose servers (or servers managed by them) the Online Offer can be accessed. For these purposes, we may use infrastructure and platform services, computing capacity, storage space and database services, as well as security services and technical maintenance services.

The Data processed in the course of providing the hosting service may include any information relating to the users of our Online Offer that is generated in the course of use and communications. This regularly includes the IP address, which is necessary to be able to deliver the contents of online offers to browsers, and all entries made within our Online offer or from websites.

Collection of access data and log files:
We ourselves (or our web hosting provider) collect Data on every access to the server (server log files). The server log files may include the address and name of the web pages and files accessed, the date and time of access, the volume of Data transferred, notification of successful access, browser type and version, the user's operating system, referrer URL (the previously visited page) and, generally, IP addresses and the requesting provider.

The server log files may be used, on the one hand, for security purposes, e.g., to prevent server overload (especially in the case of malicious attacks, so-called DDoS attacks) and, on the other hand, to ensure the utilization of the servers and their stability.

Content delivery network:
We use a content delivery network (CDN). A CDN is a service which enables the content of an online offer, in particular large media files such as graphics or program scripts, to be delivered faster and more securely with the help of regionally distributed servers connected via the Internet.

  • Types of Data processed: Content data (e.g., entries in online forms), usage data (e.g., websites visited, interest in content, access times), meta/communication data (e.g., device information, IP addresses).
  • Data subjects: Users (e.g., website visitors, users of online services).
  • Purposes of processing: Provision of our Online Offer and user experience, content delivery network (CDN).
  • Legal bases: Legitimate interests (Article 6 Para. 1 Sentence 1 Letter f GDPR).
     

Services used and service providers:

We use Messenger for communication purposes and therefore ask you to observe the following information on the functionality of Messenger, on encryption, on the use of the metadata of the communication and on your opt-out options.

You can also contact us in alternative ways, e.g., via telephone or e-mail. Please use the contact options provided to you or the contact options provided within our Online Offer.

In the case of end-to-end encryption of content (i.e., the content of your message and attachments), we point out that the communication content (i.e., the content of the message and attached images) is encrypted from end to end. This means that the content of the messages cannot be viewed, not even by the Messenger service provider itself. You should always use an up-to-date version of Messenger with encryption enabled to ensure that the message content is encrypted. 

However, we additionally point out to our communication partners that the providers of Messenger cannot view the content, but can obtain information about when and if communication partners communicate with us and that technical information about the device used by the communication partners and, depending on the settings of their device, also location information (so-called metadata) is processed.

Notes on legal bases:
If we ask communication partners for permission before communicating with them via Messenger, the legal basis for our processing of their Data is their consent. Otherwise, if we do not ask for consent and they contact us on their own initiative, for example, we use Messenger in relation to our Contractual Partners and in the context of contract initiation as a contractual measure and, in the case of other interested parties and communication partners, on the basis of our legitimate interests in fast and efficient communication and meeting the needs of our communication partners in communication via Messenger. Furthermore, we would like to point out that we do not transmit the contact data provided to us to Messenger in the first instance without your consent.

Revocation, objection and deletion:
You may revoke any consent given and object to communication with us via Messenger at any time. In the case of communication via Messenger, we delete the messages in accordance with our general deletion guidelines (i.e., for example, as described above, after the end of contractual relationships, in the context of archiving requirements, etc.) and otherwise as soon as we can assume that we have responded to any queries of the communication partners, if no reference to a previous conversation is to be expected and the deletion does not conflict with any legal retention obligations.

Reservation of reference to other communication channels:
Finally, we would like to point out that, for reasons of your security, we reserve the right not to answer inquiries via Messenger. This is the case if, for example, internal contractual information requires special confidentiality or if an answer via Messenger does not meet the formal requirements. In such cases, we will refer you to more appropriate communication channels.

  • Types of Data processed: Contact data (e.g., e-mail, telephone numbers), usage data (e.g., websites visited, interest in content, access times), meta/communication data (e.g., device information, IP addresses), content data (e.g., entries in online forms).
  • Data subjects: Communication partners.
  • Purposes of processing: Contact requests and communication, direct marketing (e.g., by e-mail or post).
  • Legal bases: Consent (Article 6 Para. 1 Sentence 1 Letter a GDPR), legitimate interests (Article 6 Para. 1 Sentence 1 Letter f GDPR).
     

Services used and service providers:

We use platforms and applications of other providers (hereinafter referred to as "Conference Platforms") for the purpose of conducting video and audio conferences, webinars and other types of video and audio meetings (hereinafter collectively referred to as "Conference"). When selecting the Conference Platforms and their services, we observe the legal requirements. 

Data processed by Conference Platforms:
In the context of participation in a Conference, the Conference Platforms process the personal data of the participants mentioned below. The scope of the processing depends on the one hand on which Data are requested in the context of a specific Conference (e.g., provision of access data or real names) and on the other hand on which optional information is provided by the participants. In addition to processing for the purpose of conducting the Conference, participants' Data may also be processed by the Conference Platforms for security purposes or service optimization. The Data processed includes personal data (first name, last name), contact information (e-mail address, telephone number), access data (access codes or passwords), profile pictures, information on professional position/function, the IP address of the Internet access, information on the participants' terminal devices, their operating system, the browser and its technical and linguistic settings, information on the content-related communication processes, i.e., inputs in chats and audio and video data, as well as the use of other available functions (e.g., surveys). Contents of communications are encrypted to the extent made technically available by the Conference Providers. If the participants are registered as users with the Conference Platforms, then further Data may be processed in accordance with the agreement with the respective Conference Provider.

Logging and recordings:
If text entries, participation results (e.g., from surveys) as well as video or audio recordings are logged, this will be transparently communicated to the participants in advance and they will be asked for consent, if necessary.

Data privacy measures for participants:
For details on the processing of your Data by the Conference Platforms, please refer to their privacy statements and, within the framework of the Conference Platforms' settings, select the security and privacy settings that are optimal for you. Please also ensure Data and privacy protection in the background of your recording for the duration of a video conference (e.g., by notifying roommates, locking doors, and using the background masking function, if technically possible). Links to the conference rooms as well as access data, may not be passed on to unauthorized third parties.

Notes on legal bases:
If, in addition to the Conference Platforms, we also process users' data and ask users for their consent to use the Conference Platforms or certain functions (e.g., consent to a recording of conferences), the legal basis for the processing is this consent. Furthermore, our processing may be necessary for the fulfillment of our contractual obligations (e.g., in lists of participants, in the case of reviewing call results, etc.). Otherwise, user data is processed on the basis of our legitimate interests in efficient and secure communication with our communication partners.

  • Types of Data processed: Inventory data (e.g., names, addresses), contact data (e.g., e-mail, telephone numbers), content data (e.g., entries in online forms), usage data (e.g., websites visited, interest in content, access times), meta/communication data (e.g., device information, IP addresses).
  • Data subjects: Communication partners, users (e.g., website visitors, users of online services).
  • Purposes of processing: Provision of contractual services and customer service, contact requests and communications, office and organizational procedures.
  • Legal bases: Consent (Article 6 Para. 1 Sentence 1 Letter a GDPR), contract performance and pre-contractual inquiries Article 6 Para. 1 Sentence 1 Letter b GDPR), legitimate interests (Article 6 Para. 1 Sentence 1 Letter f GDPR).
     

Services used and service providers:

The application process requires applicants to provide us with the Data necessary to assess and select them. The information required can be found in the job description or, in the case of online forms, in the information provided there. 

The required information generally includes personal information such as name, address, contact details and proof of the qualifications required for a position. On request, we are happy to provide additional information as to which details are required.

If provided, applicants can submit their applications to us using an online form. The Data are transmitted to us in encrypted form in accordance with the state of the art. Applicants can also send us their applications by e-mail. However, please note that e-mails are generally not encrypted when sent over the Internet. As a rule, e-mails are encrypted in transit, but not on the servers from which they are sent and received. We can therefore not assume any responsibility for the transmission path of the application between the sender and the receipt on our server. 

For purposes of applicant searches, submission of applications and selection of applicants, we may, in compliance with legal requirements, use applicant management or recruitment software and platforms and services of third-party providers.

Applicants are welcome to contact us regarding the method of submission of the application or to send us the application by mail.

Processing of special categories of Data:
Insofar as special categories of personal data within the meaning of Article 9 Para. 1 GDPR (e.g., health data, such as severely disabled status or ethnic origin) are requested from applicants as part of the application procedure, so that the controller or the data subject is able to exercise the rights conferred to him/her under labor law and social security and social protection legislation and fulfill his/her obligations in this regard, these Data are processed in accordance with Article 9 Para. 2 Letter b GDPR, in the case of protecting vital interests of the applicants or other persons in accordance with Article 9 Para. 2 Letter c GDPR and for the purposes of preventive health care or occupational medicine, for the assessment of the employee's ability to work, for medical diagnostics, care or treatment in the health or social sector or for the management of systems and services in the health or social sector in accordance with Article 9 Para. 2 Letter h GDPR. In the case of a disclosure of special categories of Data based on voluntary consent, the processing of these Data is based on Article 9( Para. 2 Letter a GDPR.

Erasure of Data:
The Data provided by applicants may be further processed by us for the purposes of the employment relationship in the event of a successful application. Otherwise, if the application for a job offer is not successful, the applicants' Data will be deleted. Applicants' Data will also be deleted if an application is withdrawn, which applicants are entitled to do at any time. Except in the case of a justified withdrawal by the applicants, the deletion will take place at the latest after the expiry of a period of six months in order that we can answer any follow-up questions about the application and meet our obligations to provide evidence under the regulations on equal treatment of applicants. Invoices for any reimbursement of travel expenses are archived in accordance with tax law requirements.

Inclusion in an applicant pool:
Inclusion in an applicant pool, if offered, is done on the basis of consent. Applicants are informed that their consent to be included in the talent pool is voluntary, has no influence on the current application process and that they can revoke their consent at any time for the future.

  • Types of Data processed: Applicant data (e.g., personal details, postal and contact addresses, the documents associated with the application and the information contained therein, e.g., cover letter, curriculum vitae, certificates, as well as other information provided in relation to an specific position or voluntarily by applicants regarding themselves or qualifications).
  • Data subjects: Applicants.
  • Purposes of processing: Application procedure (establishment and possible subsequent execution as well as possible subsequent termination of the employment relationship).
  • Legal basis: Application procedure as a pre-contractual and/or contractual relationship (Article 9 Para. 2 Letter b GDPR).
     

Services used and service providers:

We use software services accessible via the Internet and running on the servers of their providers ("cloud services", also referred to as "software as a service") for the following purposes: Document storage and management, calendar management, e-mailing, spreadsheets and presentations, sharing documents, content and information with specific recipients or publishing web pages, forms or other content and information, as well as chats and participation in audio and video conferences.

In this context, personal data may be processed and stored on the servers of the providers, insofar as these form part of communication processes with us or are otherwise processed by us as set out in the context of this Privacy Statement. These Data may include, in particular, master data and contact data of users, Data on transactions, contracts, other processes and the content of these. The cloud service providers also process usage data and metadata used by them for security purposes and service optimization.

If we use cloud services to provide other users or publicly accessible websites with forms and/or other documents and content, the providers may store cookies on the users' devices for web analytics purposes or to remember the users' settings (e.g., in the case of media control).

Notes on legal bases:
If we ask for consent to use cloud services, the legal basis of the processing is consent. The use of these may also be a component of our (pre-)contractual services, provided that the use of the cloud services has been agreed within this framework. Otherwise, the users' Data is processed on the basis of our legitimate interests (i.e., interest in efficient and secure management and collaboration processes)

  • Types of Data processed: Inventory data (e.g., names, addresses), contact data (e.g., e-mail, telephone numbers), content data (e.g., entries in online forms), usage data (e.g., websites visited, interest in content, access times), meta/communication data (e.g., device information, IP addresses).
  • Data subjects: Customers, employed persons (e.g., staff, applicants, former employees), prospects, communication partners.
  • Purposes of processing: Office and organizational procedures.
  • Legal bases: Consent (Article 6 Para. 1 Sentence 1 Letter a GDPR), contract performance and pre-contractual inquiries Article 6 Para. 1 Sentence 1 Letter b GDPR), legitimate interests (Article 6 Para. 1 Sentence 1 Letter f GDPR).
     

Services used and service providers:

We send newsletters, e-mails and other electronic notifications (hereinafter "Newsletter") only with the consent of the recipients or a legal permission. Insofar as the content of the Newsletter is specifically defined in the process of registration, this is decisive for the consent of the users. Otherwise, our Newsletters contain information about our services and us.

In order to subscribe to our Newsletters, it is generally sufficient to provide your e-mail address. However, we may ask you to provide a name, for the purpose of personal address in the Newsletter, or further details, if these are required for the purposes of the Newsletter.

Double opt-in procedure:
Registration for our Newsletter is always carried out with a so-called double opt-in process. This means that after registration you will receive an e-mail in which you are asked to confirm your registration. This confirmation is necessary so that no one is able to register with other e-mail addresses. The registrations for the Newsletter are logged in order to be able to prove the registration process in accordance with the legal requirements. This includes the storage of the registration and confirmation time as well as the IP address. Changes to your Data stored with the shipping service provider are also logged.

Deletion and restriction of processing:  
We may store unsubscribed e-mail addresses for up to three years based on our legitimate interests before deleting them, in order to prove a formerly given consent. The processing of these Data will be limited to the purpose of possibly defending against claims. An individual deletion request is possible at any time, provided that the previous existence of consent is confirmed at the same time. In the event of obligations to permanently observe objections, we reserve the right to store the e-mail address in a block list for this purpose alone.

The logging of the registration process takes place on the basis of our legitimate interests for the purpose of proving it was conducted properly. If we commission a service provider to send e-mails, this is done on the basis of our legitimate interest in an efficient and secure sending system.

Notes on legal bases:
The Newsletter is sent on the basis of the recipients' consent or, if consent is not required, on the basis of our legitimate interests in direct marketing, if and to the extent that this is permitted by law, e.g. in the case of advertising to existing customers. Insofar as we commission a service provider to send e-mails, this is done on the basis of our legitimate interests. The registration process is recorded on the basis of our legitimate interests in proving that it was carried out in accordance with the law.

Content of the Newsletter: Information about us, our services, promotions and offers.

Measurement of opening and click-through rates:
The Newsletters contain a so-called "web beacon", i.e., a pixel-sized file that is retrieved from our server when the Newsletter is opened, or, if we use a shipping service provider, from their server. Within the scope of this retrieval, technical information, such as information about the browser and your system, as well as your IP address and the time of the retrieval, are initially collected. 

This information is used to make technical improvements to our Newsletter based on the technical data or the target groups and their reading behavior based on their retrieval locations (which can be determined using the IP address) or access times. This analysis also includes determining whether the Newsletters are opened, when they are opened and which links are clicked. This information is assigned to the individual Newsletter recipients and stored in their profiles until they are deleted. The evaluations enable us to recognize the reading habits of our users and to adapt our content to them or to send different content according to the interests of our users.

The measurement of opening rates and click rates as well as the storage of the measurement results in the users' profiles and their further processing are based on the users' consent. 

Unfortunately, a separate opt-out of the performance measurement is not possible; in this case the entire Newsletter subscription must be canceled and/or opted out of. In this case, the stored profile information will be deleted.

  • Types of Data processed: Inventory data (e.g. names, addresses), contact data (e.g. e-mail, telephone numbers), meta/communication data (e.g. device information, IP addresses), usage data (e.g. websites visited, interest in content, access times).
  • Special categories of personal data: Health data (Article 9 Para. 1 GDPR).
  • Data subjects: Communication partners.
  • Purposes of processing: Direct marketing (e.g., by e-mail or post).
  • Legal bases: Consent (Article 6 Para. 1 Sentence 1 Letter a GDPR), legitimate interests (Article 6 Para. 1 Sentence 1 Letter f GDPR).
  • Opt-out options: You can cancel the receipt of our Newsletter at any time, i.e. revoke your consent or object to further receipt. You will find a link to cancel the Newsletter at the end of each Newsletter or you can otherwise use one of the above contact options, preferably e-mail, for this purpose.
     

Services used and service providers:

The surveys and polls we conduct (hereinafter "Surveys") are evaluated anonymously. Personal data are only processed insofar as this is necessary for the provision and technical implementation of the Surveys (e.g. processing of the IP address in order to display the Survey in the user's browser or to enable the Survey to be resumed with the aid of a temporary cookie (session cookie)) or users have consented to this.

Notes on legal bases: 
If we ask participants for consent to process their Data, this is the legal basis of the processing; otherwise, the processing of participants' Data is based on our legitimate interests in conducting an objective Survey.

  • Types of Data processed: Contact data (e.g. e-mail, telephone numbers), content data (e.g. entries in online forms), usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
  • Data subjects: Communication partners, users (e.g., website visitors, users of online services).
  • Purposes of processing: Contact inquiries and communication, direct marketing (e.g. via e-mail or postal mail), feedback (e.g. collecting feedback via online form).
  • Legal bases: Consent (Article 6 Para. 1 Sentence 1 Letter a GDPR), legitimate interests (Article 6 Para. 1 Sentence 1 Letter f GDPR).
     

Services used and service providers:

Web analysis (also referred to as "reach measurement") is used to evaluate the flow of visitors to our Online Offer and may include behavior, interests or demographic information about visitors, such as age or gender, as pseudonymous values. With the aid of the reach analysis, we can, for example, recognize at what time our Online Offer or its functions or content are most frequently used or invite re-use. Likewise, we can understand which areas require optimization. 

In addition to web analysis, we may also use test procedures, for example, to test and optimize different versions of our Online Offer or its components.

For these purposes, so-called user profiles may be created and stored in a file ("cookie") or similar procedures may be used with the same purpose. This information may include, for example, content viewed, websites visited and elements used there, and technical information such as the browser used, the computer system used, and information on usage times. If users have consented to the collection of their location data, this may also be processed, depending on the provider.

The IP addresses of the users are also stored. However, we use an IP masking procedure (i.e., pseudonymization by shortening the IP address) to protect users. In general, the Data stored in the context of web analysis, A/B testing and optimization are not clear data of the users (such as e-mail addresses or names), but pseudonyms. This means that we, as well as the providers of the software used, do not know the actual identity of the users, but only the information stored in their profiles for the purposes of the respective procedures.

Notes on legal bases:
If we ask users for their consent to use the Third-Party Providers, the legal basis for processing Data is the consent. In all other respects, user data is processed on the basis of our legitimate interests (i.e., interest in efficient, economical and recipient-friendly services). In this context, we would also like to refer you to the information on the use of cookies in this Privacy Statement.

  • Types of Data processed: Usage data (e.g., web pages visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
  • Data subjects: Users (e.g., website visitors, users of online services).
  • Purposes of processing: Reach measurement (e.g. access statistics, recognition of returning visitors), profiles with user-related information (creation of user profiles).
  • Security measures: IP masking (pseudonymization of the IP address).
  • Legal bases: Consent (Article 6 Para. 1 Sentence 1 Letter a GDPR), legitimate interests (Article 6 Para. 1 Sentence 1 Letter f GDPR).
     

Services used and service providers:

  • Matomo: The information generated by the cookie about your use of this website is stored only on our server and is not shared with third parties; Service provider: Self-hosted web analytics/reach measurement; Website: https://matomo.org/; deletion of Data: The cookies have a maximum storage period of 13 months.

We process personal data for online marketing purposes, which may include, in particular, the marketing of advertising space or display of promotional and other content (collectively, "Content") based on potential user interests as well as the measurement of its effectiveness. 

For these purposes, so-called user profiles are created and stored in a file ("cookie") or similar procedures are used, by means of which the information about the user that is relevant to the presentation of the aforementioned Content is stored. This information may include, for example, Content viewed, websites visited, online networks used, but also communication partners and technical information, such as the browser used, the computer system used and information on usage times. If users have consented to the collection of their location data, this may also be processed.

The IP addresses of the users are also stored. However, we use available IP masking procedures (i.e., pseudonymization by shortening the IP address) to protect users. In general, no clear user data (such as e-mail addresses or names) are stored in the context of the online marketing process, only pseudonyms. In other words, we as well as the providers of the online marketing procedures do not know the actual identity of the users, but only the information stored in their profiles.

The information in the profiles is usually stored in the cookies or through similar procedures. These cookies can later generally also be read on other websites that use the same online marketing procedure, be analyzed for the purpose of displaying Content as well as be supplemented with further Data and stored on the server of the provider of the online marketing procedure.

In exceptional cases, clear data can be assigned to the profiles. This is the case, for example, if the users are members of a social network whose online marketing procedures we use and the network links the profiles of the users with the aforementioned data. Please note that users can make additional agreements with the providers, e.g., by giving their consent as part of the registration process.

In principle, we only receive access to summarized information about the success of our advertisements. However, in the context of so-called conversion measurements, we can check which of our online marketing processes have led to a so-called conversion, i.e., for example, to a conclusion of a contract with us. Conversion measurement is used solely to analyze the success of our marketing measures.

Unless otherwise stated, please assume that cookies used will be stored for a period of two years.

Notes on legal bases:
If we ask users for their consent to use the Third-Party Providers, the legal basis for processing Data is the consent. In all other respects, user data is processed on the basis of our legitimate interests (i.e., interest in efficient, economical and recipient-friendly services). In this context, we would also like to refer you to the information on the use of cookies in this Privacy Statement.

Target group formation with Google Analytics:
We use Google Analytics to display the ads placed within advertising services of Google and its partners only to those users who have also shown an interest in our Online Offer or who have certain characteristics (e.g. interests in certain topics or products determined on the basis of the websites visited), which we transmit to Google (so-called "remarketing audiences", or "Google Analytics audiences"). Remarketing audiences help us to ensure that our ads correspond to the potential interest of users.

Google Universal Analytics:
We use Google Analytics in the form of Universal Analytics (https://support.google.com/analytics/answer/2790010?hl=de&ref_topic=6010376). "Universal Analytics" denotes a method of Google Analytics by which user analysis is based on a pseudonymous user ID and a pseudonymous profile of the user is thus created with information from the use of different devices (so-called "cross-device tracking").

Facebook pixel and targeting (custom audiences): 
With the help of the Facebook pixel (or comparable functions for the transmission of event data or contact information by means of interfaces in apps), it is possible for Facebook, on the one hand, to determine the visitors to our Online Offer as a target group for the display of advertisements (so-called "Facebook ads"). We therefore use the Facebook pixel in order to display Facebook ads placed by us only to those users on Facebook and within the services of partners cooperating with Facebook (so-called "audience network" https://www.facebook.com/audiencenetwork/) who have also shown an interest in our Online Offer or who have certain characteristics (e.g. interest in certain topics or products that are evident from the websites visited) that we transmit to Facebook (so-called "custom audiences"). The Facebook pixel enables us to ensure that our Facebook ads correspond to the potential interests of users and do not have a harassing effect. With the help of the Facebook pixel, we can further track the effectiveness of the Facebook ads for statistical and market research purposes by seeing whether users were redirected to our website after clicking on a Facebook ad (so-called "conversion measurement").

We are jointly responsible with Facebook Ireland Ltd. for the collection and receipt in the course of a transmission (but not the further processing) of "event data" that Facebook collects or receives in the course of a transmission through the Facebook Pixel and similar features (e.g., interfaces) running on our Online Offer for the purposes of: a) displaying content advertising information that matches users' presumed interests; b) delivering commercial and transaction-based messages (e.g., targeting users via Facebook Messenger); c) improving ad delivery and personalizing features and content (e.g., improving identification of which content or advertising information is presumed to be of interest to users). We have entered into a special agreement with Facebook ("Addendum for Controllers", https://www.facebook.com/legal/controller_addendum), which regulates in particular which security measures Facebook has to observe (https://www.facebook.com/legal/terms/data_security_terms) and in which Facebook has agreed to fulfill the rights of data subjects (i.e., users can, for example, send information or deletion requests directly to Facebook). Note: When Facebook provides us with metrics, analytics, and reports (which are aggregated, i.e., do not obtain information about individual users and are anonymous to us), this processing is not done under shared responsibility, but rather on the basis of a data processing contract ("Data Processing Terms ", https://www.facebook.com/legal/terms/dataprocessing), the "Data Security Terms" (https://www.facebook.com/legal/terms/data_security_terms) and, with regard to processing in the USA, on the basis of standard contractual clauses ("Facebook EU Data Transfer Addendum", https://www.facebook.com/legal/EU_data_transfer_addendum). The rights of users (in particular to information, deletion, objection and complaint to the competent supervisory authority), are not restricted by the agreements with Facebook.

  • Types of Data processed: Usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses), event data (Facebook) ("event data" is data that can be transmitted by us to Facebook, e.g. via the Facebook Pixel (via apps or in other ways), and relates to individuals or their actions; the Data includes, for example, information about visits to websites, interactions with content, functions, installations of apps, purchases of products, etc.; event Data is processed for the purpose of forming target groups for content and advertising information (custom audiences); event data does not include the actual content (such as written comments), any login information or any contact information (i.e., no names, email addresses and phone numbers). Event data is deleted by Facebook after a maximum of two years, the target groups formed from the Data are deleted with the deletion of our Facebook account).
  • Data subjects: Users (e.g., website visitors, users of online services).
  • Purposes of processing: Marketing, profiling with user-related information (creating user profiles), remarketing, creating target groups (determining target groups relevant for marketing purposes or otherwise output of content), conversion measurement (measuring the effectiveness of marketing measures), creating target groups.
  • Security measures: IP masking (pseudonymization of the IP address).
  • Legal bases: Consent (Article 6 Para. 1 Sentence 1 Letter a GDPR), legitimate interests (Article 6 Para. 1 Sentence 1 Letter f GDPR).
  • Revocation options (opt-out): Please refer to the privacy statements of the respective providers and the opt-out options specified for the providers. If no explicit opt-out option has been specified, it is possible to disable cookies in the settings of your browser. This may restrict functions of our Online Offer, however. We therefore recommend the following additional opt-out options, which are provided in summary form for the respective territories: a) Europe: https://www.youronlinechoices.eu. b) Canada: https://www.youradchoices.ca/choices. c) USA: https://www.aboutads.info/choices. d) Cross-territory: https://optout.aboutads.info
     

Services used and service providers:

  • Google Tag Manager: Google Tag Manager is a solution with which we manage so-called website tags via an interface and are thus able to integrate other services into our Online Offer (please refer to further information in this Privacy Statement). The Tag Manager itself (which implements the tags) therefore does not actually create user profiles or store cookies, for example. Google only learns the user's IP address, which is necessary to run Google Tag Manager. Service provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, Parent company: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; Website: https://marketingplatform.google.com; Privacy statement: https://policies.google.com/privacy
  • Google Analytics: Online marketing and web analysis; Service provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, Parent company: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; Website: https://marketingplatform.google.com/intl/de/about/analytics/; Privacy statement: https://policies.google.com/privacy; Opt-out: Opt-out plugin: https://tools.google.com/dlpage/gaoptout?hl=de, Settings for the display of advertisements: https://adssettings.google.com/authenticated
  • Creating target groups with Google Analytics: Service provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, Parent company: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; Website: https://marketingplatform.google.com; Privacy statement: https://policies.google.com/privacy
  • Google Universal Analytics: Service provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, Parent company: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; Website: https://marketingplatform.google.com; Privacy statement: https://policies.google.com/privacy.
  • Google Ads and conversion measurement: We use the online marketing process "Google Ads" to place ads in the Google advertising network (e.g., in search results, in videos, on web pages, etc.) so that these are displayed to users who have a presumed interest in the ads. Furthermore, we measure the conversion of the ads. However, we only learn the anonymous total number of users who clicked on our ad and were redirected to a page tagged with a "conversion tracking tag". We ourselves, however, do not receive any information with which users can be identified. Service provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, Parent company: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; Website: https://marketingplatform.google.com; Privacy statement: https://policies.google.com/privacy.
  • Google Ad Manager: We use the "Google Marketing Platform" (and services such as "Google Ad Manager") to place ads in the Google advertising network (e.g., in search results, in videos, on web pages, etc.). The Google Marketing Platform is distinguished by the fact that ads are displayed in real time based on presumed user interests. This allows us to display ads for and within our Online Offer in a more targeted manner in order to present users only with ads that potentially match their interests. If, for example, a user is shown ads for products he/she was interested in on other online offers, this is known as "remarketing". Service provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, Parent company: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; Website: https://marketingplatform.google.com; Privacy statement: https://policies.google.com/privacy.
  • Facebook Pixel and creation of target groups (custom audiences): Service provider: https://www.facebook.com, Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland, Parent company: Facebook, 1 Hacker Way, Menlo Park, CA 94025, USA; Website: www.facebook.com; Privacy statement: https://www.facebook.com/about/privacy; Opt-out: https://www.facebook.com/adpreferences/ad_settings (Login to Facebook is required).
  • Microsoft Advertising: Remarketing / conversion measurement; Service provider: Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA; Website: https://about.ads.microsoft.com/; Privacy statement: https://privacy.microsoft.com/de-de/privacystatement; Opt-out: https://choice.microsoft.com/de-DE/opt-out.

We maintain online presences within social networks and process user data in this context in order to communicate with users who are active there or to offer information about us.

We would like to point out that user data may be processed outside the European Union. This may result in risks for users because, for example, it could make it more difficult to enforce users' rights.

Furthermore, user data is usually processed within social networks for market research and advertising purposes. For example, usage profiles can be created based on the usage behavior and the resulting interests of the users. The usage profiles can in turn be used, for example, to place advertisements within and outside the networks that supposedly correspond to the interests of the users. For these purposes, cookies are usually stored on the users' computers, in which the usage behavior and interests of the users are stored. Furthermore, Data may also be stored in the usage profiles irrespective of the devices used by the users (especially if the users are members of the respective platforms and are logged in to them).

For a detailed presentation of the respective forms of processing and the options for opting out, please refer to the privacy statements and information provided by the operators of the respective networks.

In the case of requests for information and the assertion of data subject rights, we would also like to point out that these can be asserted most effectively with the providers. Only the providers have access to the users' data and can take appropriate measures and provide information directly. If you still need help, you can contact us.

Facebook:
We are jointly responsible with Facebook Ireland Ltd. for the collection (but not the further processing) of Data from visitors to our Facebook page (so-called "Fan Page"). This Data includes information about the types of content users view or interact with, or the actions they take (see under "Things you and others do and provide" in the Facebook Data Policy: https://www.facebook.com/policy), as well as information about the devices users use (e.g., IP addresses, operating system, browser type, language settings, cookie data; see under "Device Information" in the Facebook Data Policy: https://www.facebook.com/policy). As explained in the Facebook Data Policy under "How do we use this information?", Facebook also collects and uses information to provide analytics services, called "Insights," to website operators to provide them with insights into how people interact with their websites and with content associated with them. We have entered into a special agreement with Facebook ("Information on Insights" https://www.facebook.com/legal/terms/page_controller_addendum), which regulates in particular the security measures Facebook is obliged to observe and in which Facebook has agreed to fulfill data subject rights (i.e., users can, for example, direct information or deletion requests to Facebook). The rights of users (in particular to information, deletion, objection and complaint to the competent supervisory authority), are not restricted by the agreements with Facebook. Further information on “Insights” can be found at (https://www.facebook.com/legal/terms/information_about_page_insights_data).

  • Types of Data processed: Contact data (e.g. e-mail, telephone numbers), content data (e.g. entries in online forms), usage data (e.g. websites visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
  • Data subjects: Users (e.g., website visitors, users of online services).
  • Purposes of processing: Contact requests and communication, feedback (e.g. collecting feedback via online form), marketing.
  • Legal bases: Legitimate interests (Article 6 Para. 1 Sentence 1 Letter f GDPR).
     

Services used and service providers:

You can find us at trade shows, conferences, lectures and similar events and leave us your contact details, e.g., a business card. We will digitize the data we collect by transferring it to our CRM system. As part of this, the content of any conversations may also be recorded.

  • Processed data types: Contact details (e.g., last name, first name, e-mail, telephone number), content details (e.g., form input, content of conversations), meta/communication data (e.g., device information, IP address).
  • Data subjects: Prospects, customers (e.g., trade show visitors, conference delegates).
  • Purposes of processing: Contact requests and communications, marketing, provision of contractual services and customer service.
  • Legal bases: Legitimate interests (Article 6 Para. 1 Sentence 1 Letter f GDPR), consent (Article 6 Para. 1 Sentence 1 Letter a GDPR), contract performance and pre-contractual inquiries (Article 6 Para. 1 Sentence 1 Letter b GDPR).
     

We integrate functional and content elements into our Online Offer that are obtained from the servers of their respective providers (hereinafter referred to as "Third-Party Providers"). These can be, for example, graphics, videos or city maps (hereinafter uniformly referred to as "Content").

The integration always requires that the Third-Party Providers of this Content process the IP address of the user, since without the IP address they would not be able to send the Content to their browser. The IP address is therefore required to display this Content or function. We endeavor to only use such Content where the respective providers only use the IP address to deliver the Content. Third-Party Providers may also use so-called pixel tags (invisible graphics, also known as "web beacons") for statistical or marketing purposes. The "pixel tags" can be used to analyze information such as visitor traffic on the pages of this website. The pseudonymous information may also be stored in cookies on the user's device and may contain, among other things, technical information about the browser and operating system, referring websites, the time of visit and other information about the use of our Online Offer and be linked to such information from other sources.

Notes on legal bases:
If we ask users for their consent to use the Third-Party Providers, the legal basis for processing Data is the consent. In all other respects, user data is processed on the basis of our legitimate interests (i.e., interest in efficient, economical and recipient-friendly services). In this context, we would also like to refer you to the information on the use of cookies in this Privacy Statement.

Integration of third-party software, scripts or frameworks (e.g. jQuery):
We integrate software into our Online Offer that we retrieve from servers of other providers (e.g. function libraries that we use for the purpose of presenting our Online Offer or making it more user-friendly). In doing so, the respective providers collect the user’s IP address and may process this for the purpose of transmitting the software to the user's browser and for security purposes, as well as for the evaluation and optimization of their offer.

  • Types of Data processed: Usage data (e.g., web pages visited, interest in content, access times), meta/communication data (e.g. device information, IP addresses).
  • Data subjects: Users (e.g., website visitors, users of online services).
  • Purposes of processing: Provision of our Online Offer and user-friendliness, provision of contractual services and customer service.
  • Legal bases: Legitimate interests (Article 6 Para. 1 Sentence 1 Letter f GDPR), consent (Article 6 Para. 1 Sentence 1 Letter a GDPR), contract performance and pre-contractual inquiries (Article 6 Para. 1 Sentence 1 Letter b GDPR).
     

Services used and service providers:

  • Google Fonts: We integrate the fonts ("Google Fonts") provided by Google, whereby user data is used solely for the purpose of displaying the fonts in the user's browser. The integration is based on our legitimate interests in a technically secure, maintenance-free and efficient use of fonts, the presentation of these uniformly and taking into account possible licensing restrictions for their integration. Service provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, Parent company: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; Website: https://fonts.google.com/; Privacy statement:: https://policies.google.com/privacy.
  • YouTube videos: Video content; YouTube is integrated via the domain https://www.youtube-nocookie.com in so-called "Enhanced Privacy Mode", whereby no cookies are collected on user activities in order to personalize video playback. Nevertheless, information about the user's interaction with the video (e.g. remembering the last playback point) may be stored; Service provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, Parent Company: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; Website: https://www.youtube.com; Privacy statement: https://policies.google.com/privacy.

We use services, platforms and software from other providers (hereinafter referred to as "Third-Party Providers") for the purposes of organizing, managing, planning and providing our services. When selecting the Third-Party Providers and their services, we observe the legal requirements. 

In this context, personal data may be processed and stored on the servers of the Third-Party Providers. This may involve various Data that we process in accordance with this Privacy Statement. These Data may include, in particular, master data and contact data of users, Data on transactions, contracts, other processes and the content of these.

If users are referred to the Third-Party Providers or their software or platforms in the course of communication, business or other relationships with us, the Third-Party Providers may process usage data and metadata for security, service optimization or marketing purposes. We therefore ask you to take note of the privacy statements of the respective Third-Party Providers.

Notes on legal bases:
If we ask users for their consent to use the Third-Party Providers, the legal basis for processing Data is the consent. Furthermore, their use may be a component of our (pre-)contractual services, provided that the use of the Third-Party Providers has been agreed within this framework. In all other respects, user data is processed on the basis of our legitimate interests (i.e., interest in efficient, economical and recipient-friendly services). In this context, we would also like to refer you to the information on the use of cookies in this Privacy Statement.

  • Types of Data processed: Inventory data (e.g., names, addresses), contact data (e.g., e-mail, telephone numbers), content data (e.g., entries in online forms), usage data (e.g., websites visited, interest in content, access times), meta/communication data (e.g., device information, IP addresses).
  • Data subjects: Communication partners, users (e.g., website visitors, users of online services).
  • Legal bases: Consent (Article 6 Para. 1 Sentence 1 Letter a GDPR), contract performance and pre-contractual inquiries Article 6 Para. 1 Sentence 1 Letter b GDPR), legitimate interests (Article 6 Para. 1 Sentence 1 Letter f GDPR).
     

The Data processed by us will be deleted in accordance with the legal requirements as soon as the consents permitting the processing are revoked or other permissions cease to apply (e.g., if the purpose of processing this Data has ceased to apply or it is not required for the purpose).

If the Data is not deleted because it is required for other and legally permissible purposes, its processing will be limited to these purposes. In this case the Data will be blocked and not processed for other purposes. This applies, for example, to Data that has to be retained for reasons pursuant to commercial or tax law, or the retention of which is necessary for the assertion, exercise or defense of legal claims or to protect the rights of another natural or legal person.

Within the scope of our privacy information, we may provide users with further information on the deletion as well as on the retention of Data that applies specifically to the respective processing operations.
 

We ask you to regularly inform yourself about the content of our Privacy Statement. We adjust the Privacy Statement as soon as any changes in the way we perform data processing make this necessary. We will inform you as soon as the changes require an act of cooperation on your part (e.g. consent) or other individual notification.

If we provide addresses and contact information of companies and organizations in this Privacy Statement, please note that the addresses may change over time and please check the information before contacting.

As a data subject, you are entitled to various rights under the GDPR, which arise in particular from Articles 15 to 21 of the GDPR:

  • Right of objection: You have the right, on grounds relating to your own particular situation, to object at any time to the processing of your personal data that is performed on the basis of Article 6 Para. 1 Letters e or f GDPR; this also applies to any profiling based on these provisions. If the personal data concerning you is processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing, which includes profiling to the extent that it is related to such direct marketing.
     
  • Right to revoke consents: You have the right to revoke your consent at any time.
     
  • Right of access: You have the right to request confirmation as to whether or not relevant Data is being processed and to obtain information about this Data, as well as further information and a copy of the Data in accordance with the legal requirements.
     
  • Right to rectification: According to the legal requirements, you have the right to request that the Data concerning you be completed or that incorrect Data concerning you be corrected.
     
  • Right to erasure and restriction of processing: According to the legal requirements, you have the right to demand that Data concerning you be deleted immediately or, alternatively, to demand restriction of the processing of the Data according to the legal requirements.
     
  • Right to data portability: You have the right to obtain the Data concerning you—which you have provided to us—in a structured, common and machine-readable format in accordance with the legal requirements, or to request that it be transferred to another controller.
     
  • Complaint to supervisory authority: According to the legal requirements and without prejudice to any other administrative or judicial remedy, you also have the right to lodge a complaint with a data privacy supervisory authority, in particular a supervisory authority in the Member State where you usually reside, the supervisory authority of your place of work or the place of the alleged infringement, if you consider that the processing of personal data relating to you is in breach of the GDPR.


The supervisory authority responsible for us: 
Bayerisches Landesamt für Datenschutzaufsicht
Promenade 18
91522 Ansbach
Germany

Phone: +49 (0) 981 180093-0
E-mail: [email protected] 

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